Travel
The 10th SM will begin early Friday, May 24, and conclude late afternoon on Saturday, May 25. Participants attending the 10th SM should plan their return travel for the Saturday afternoon/evening. On Sunday there is an MOHCCN meeting which is by invitation only.
Attendee expenses for the meeting will be covered by TFRI and/or MOHCCN according to a pre-determined fee schedule. This includes Flex Fare for air travel (where applicable and only to those living outside the GTA).
For travel within Ontario: Ground transportation (mileage [per the TFRI Travel Policy], bus or train) and accommodation will be covered for attendees travelling 50 kilometres or further each way to the event destination. Parking will not be reimbursed.
Please read all the information in this section before you indicate whether or not you will be applying for TFRI Travel Assistance. You will need to indicate whether you are applying for this assistance when you register for the event.
To apply, please submit completed form, with electronic copies of all receipts, to accounting@tfri.ca. TFRI aims to reimburse all expenses by EFT. Please attach a void cheque or direct deposit form and provide banking information below.
10SM Travel Assistance Claim Form
Travel Assistance Reimbursement Schedule
Travel Assistance amounts are based on return airfares currently to Toronto from cities listed below May 23-26, 2024.
| City |
Travel Assistance Available
(Actual CAD cost up to) |
| Vancouver |
$850 |
| Victoria |
$750 |
| London, ON |
$800 |
| Prince George |
$1,350 |
| Edmonton |
$900 |
| Calgary |
$850 |
| Saskatoon |
$850 |
| Winnipeg |
$850 |
| Ottawa |
$650 |
| Montreal |
$650 |
| Halifax |
$650 |
| Saint John |
$900 |
| St. John's |
$650 |
*Based on Flex Fares
Terms and Conditions
All project team members, including trainees, attending the meeting are required to book their own travel. We encourage you to book early and well in advance to secure the best fare possible.
Travel Assistance funds are provided to cover the cost of airfare only. Attendees will be reimbursed following the meeting for actual cost of base air travel up to the amounts provided above. Any changes, cancellations or modifications and associated costs to air travel are the responsibility of the traveller, including baggage fees, incremental seat fees, etc.
TFRI will not cover incidentals such as travel to the airport, taxi, parking, meals or any other incidentals related to travel to/from the meeting. These are the responsibility of the traveller.
We will not accept any Travel Expense Claims for these Travel Assistance funds, rather, all travellers (PIs and trainees) must complete a Travel Assistance Form to confirm they were present at the meeting, proof of actual airfare paid, name of payee and direct deposit/wire banking information for the Travel Assistance. Payment will be made by Electronic Funds Transfer or wire payment (international) to the traveller directly and/or the holder of the credit card to which the fare was charged. We will only issue payments post event.
To avoid any financial barriers for trainees to attend the meeting, we encourage project supervisors and/or departmental/ budget managers to assist eligible trainees where required with pre-payment of their travel costs through project grants and/or by enabling the use of a departmental or project credit card where possible.